Types of Reports

Monthly Progress Report:

Content:

  • Overview of program activities, achievements, challenges, and next steps.

Format:

  • Use a standardized template with sections for key metrics, program updates, and action items.

Quarterly Evaluation Report:

Content:

  • Detailed analysis of performance against KPIs, outcomes, and program impacts.

Format:

  • Structured sections for analysis, recommendations, and lessons learned.

Annual Impact Report:

Content:

  • Comprehensive summary of annual achievements, significant impacts, and future plans.

Format:

  • Narrative report with data visuals, success stories, and strategic insights.

Documentation Best Practices

Accuracy:

  • Ensure that all data and findings are accurate and reflective of real-world conditions.

Clarity:

  • Present information clearly and in a format accessible to all stakeholders.

Accessibility:

  • Make reports available to relevant stakeholders and the public where appropriate.

Please note that some programs have specific reporting metrics and they use a specific reporting template.