Disaster recovery plan

1. Purpose

The Disaster Recovery Plan (DRP) ensures that RHU can maintain or quickly resume critical operations in the event of a disaster. The plan aims to minimize downtime, protect vital data, and ensure that the organization can continue to deliver its services effectively.

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2. Components

A. Backup Procedures

Objective: Ensure that data and systems can be restored quickly after a disaster.

Components:

1. Data Backup:
   • Frequency: Daily, weekly, and monthly backups based on data criticality.
   • Types: Full backups, incremental backups, and differential backups.
   • Storage: Off-site storage (cloud storage, external hard drives, etc.) and on-site storage (secure servers).
2. System Backup:
   • Critical Systems: Identify systems that require regular backups.
   • Backup Methods: Disk-based backups, tape backups, and cloud-based backups.
3. Backup Management:
   • Encryption: Encrypt backup data to ensure security.
   • Testing: Regularly test backups to verify data integrity and recovery capabilities.

Format:

• Backup Schedule Template:

Backup Type	Frequency	Method	Storage Location	Last Backup Date
Full Backup	Weekly	Disk-Based, Cloud	Off-Site, On-Site
Incremental	Daily	Cloud, External Drive	Off-Site, On-Site
Differential	Monthly	Cloud, Tape	Off-Site, On-Site

B. Data Recovery Plans

Objective: Outline procedures for recovering data and systems after a disaster.

Components:

1. Recovery Procedures:
   • Data Restoration: Steps to restore data from backups.
   • System Restoration: Procedures for restoring IT systems and applications.
   • Testing: Regularly test recovery procedures to ensure effectiveness.
2. Recovery Time Objectives (RTO):
   • Definition: Maximum acceptable time to restore critical systems and data.
   • Prioritization: Establish priorities for recovery based on the criticality of systems and data.
3. Recovery Point Objectives (RPO):
   • Definition: Maximum acceptable amount of data loss measured in time.
   • Backup Frequency: Align backup frequency with RPO requirements.

Format:

• Data Recovery Plan Template:

System/ Data	Recovery Procedure	RTO	RPO	Responsible Person	Status

C. Alternate Site Arrangements

Objective: Ensure that RHU can continue operations from an alternate location if the primary site is unusable.

Components:

1. Alternate Site:
   • Type: Hot site, warm site, or cold site based on the need for immediate access.
   • Location: Secure, accessible location with necessary infrastructure.
2. Site Setup:
   • Infrastructure: Ensure the alternate site has required IT infrastructure, communication tools, and office supplies.
   • Testing: Regularly test the setup to ensure readiness.
3. Data and Equipment Transfer:
   • Logistics: Procedures for transferring critical data and equipment to the alternate site.
   • Coordination: Ensure smooth coordination between sites.

Format:

• Alternate Site Arrangement Template:

Site Type	Location	Infrastructure	Setup Status	Testing Date
Hot Site
Warm Site
Cold Site

D. Resource Management

Objective: Ensure the availability of necessary resources to support recovery efforts.

Components:

1. Resource Inventory:
   • Critical Resources: Identify essential resources such as IT equipment, office supplies, and communication tools.
   • Inventory Management: Regularly update the inventory and ensure availability.
2. Supplier Coordination:
   • Key Suppliers: Identify and establish relationships with suppliers for essential resources.
   • Contracts: Maintain up-to-date contracts and agreements with suppliers for emergency situations.
3. Logistics:
   • Transportation: Arrange for transportation of resources and personnel if needed.
   • Storage: Secure storage solutions for critical resources.

Format:

• Resource Management Template:

Resource Type	Inventory Status	Supplier	Contact Information	Logistics Plan
IT Equipment
Office Supplies
Communication Tools

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3. Implementation

A. Regular Testing of Recovery Processes

Objective: Ensure that recovery processes are effective and up-to-date.

Components:

1. Testing Schedule:
   • Frequency: Conduct tests at least twice a year.
   • Types of Tests: Full-scale simulations, tabletop exercises, and component testing.
2. Evaluation:
   • Post-Test Review: Assess the effectiveness of the recovery processes.
   • Feedback: Gather feedback from participants and make necessary improvements.

Format:

• Testing Schedule Template:

Test Type	Date	Time	Participants	Evaluation Status
Full Simulation
Tabletop Exercise
Component Testing

B. Updates to the Plan

Objective: Ensure the plan remains relevant and effective.

Components:

1. Review Schedule:
   • Frequency: Review and update the plan annually or after significant changes.
   • Responsibility: Designate a team or individual responsible for updates.
2. Incorporating Changes:
   • Lessons Learned: Incorporate feedback from tests, real incidents, and changes in operations.
   • Documentation: Maintain updated documentation and communicate changes to all stakeholders.

Format:

• Plan Review Template:

Review Date	Changes Made	Responsible Person	Status	Next Review Date

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By implementing this Disaster Recovery Plan, RHU can ensur