Annual General Meeting Minutes 2015

Date: Monday, June 15, 2015
Time: 2:30 PM – 5:00 PM
Venue: Sheraton Hotel, Kampala
Attendance: 76 Members

I. Opening Session:

• Presiding Officers:
  • President (interim): Dr. Jack Luyombya
  • Vice-President Internal (interim): Dr. Busonga Eliezah Titus
  • Vice-President External (interim): Dr. Brenda Katushabe
  • Treasurer (interim): Borrison Muguluma
• Attendance:
  • Number of participants: 76
• Welcome and Acknowledgments:
  • The President called the meeting to order, extending a warm welcome to attendees.
  • Acknowledged the interim Executive and Board for their work since the last RHU meeting in November 2014.
  • Summarized completed tasks, including the re-drafting of the Constitution and By-Laws, association registration with the Uganda Registration Services bureau, another meeting with the Minister, mailing a letter about PUHMED® to patients, and expressing interest from over 400 prospective members.
• Message from Third Doctors Director:
  • The President read a congratulatory message from Dr. Noh Bonggeun, The Third Doctors Director, applauding RHU’s success in securing support from TTD.

II. Adoption of Agenda:

• A motion to adopt the agenda was proposed by Jacob Sendikaddiwa and seconded by Dr. Samson Sekyewa. The motion carried.

III. Proposed Activities:

• Presented by VP Internal:
  • Sign-up sheets available for proposed activities.
  • Activities include medical camps, member-based social activities, employee-based physical/health activities (walking, cycling, yoga), RHU-related events (alumni events, international exchange program, medical survival lecture, RHU departmental and general lectures and conferences, RHU Book Fair), and non-RHU related activities suggested by members (volunteering, choirs, charity events).
  • Emphasized the need for group leaders, self-financing, and space considerations.
  • Proposed connecting people through newsletters on the website, Facebook, and email.
• How to Proceed:
  • Sign-up sheets available outside.
  • Contact regional managers to suggest groups or activities.
  • Contact Executive or Board members for activity suggestions.
• Questions from Prospective Members:
  • Addressed queries about RHU’s purpose and patient representation.

IV. Governance (Constitution and By-Laws):

• Presented by VP Internal and External:
  • Introduced draft Constitution and By-Laws.
  • Amendments proposed and approved, ensuring RHU’s recognition as a non-profit organization nationwide by URSB.
  Amendments to RHU Constitution:
  • Board of Directors’ composition clarified.
  • Positions below the Director General are elective at the AGM.
  • Evaluation of positions below the Chief Executive Director.
  • Two elective positions may be re-elected.
  • Elected board members serve for 24 months.
  • Various offices may have up to three officers assisting.
  • The Executive Committee shall consist of five positions.
  • Evaluation of the Executive Committee at every AGM.

V. Election of Executive Committee:

• Chairperson:
  • Dr. Jack Luyombya elected as Chairperson.
• Other Positions:
  • Executive Secretary, Assistant Director of Medical Services, Assistant Director of Human Resource, and Assistant Director of Community Services filled.
• Term:
  • The Executive Committee to serve for four years, with evaluations at each AGM.

VI. Closing Session:

• Closing Remarks:
  • Expressions of appreciation for active participation.
  • Encouraged engagement in RHU initiatives for continued success.

Minutes recorded by Esther Nassuuna: Executive Secretary